View results of your form (2023)

FAQs

How do I view the results of a form? ›

Open the form for which you want to review the results, and then select the Responses tab. Scroll down to review a summary of the responses for each question asked. Select View results to see detailed responses from each respondent. Select Open in Excel to view an editable spreadsheet of responses to your form.

If you use the Microsoft Forms web part to embed a form on a SharePoint page and choose to show form results on the page, SharePoint will automatically generate a link to that form and anyone with it can view a summary of responses.

In Microsoft Forms, you can easily view all of the response data for your form or quiz in Microsoft Excel. An Excel workbook with your response data will be downloaded to your desktop or stored in OneDrive, depending on the starting point of your form or quiz.

You can see a summary of all responses or look at individual responses on the Response tab. You can also view the form questions by clicking on the Question tab. To switch between individual responses, click the individual's email.

In Microsoft Forms on the Responses tab, select Open in Excel. Your form responses will open in an Excel workbook. From Excel, you can export or save your form responses as a PDF file.

View response summary information for your quiz

In Microsoft Forms, open the quiz for which you want to review the results, and then select the Responses tab. Across the top, you'll see real-time summary information about your quiz, such as number of responses and average score.

In Microsoft Forms, open the survey or form for which you want to see data insights. Select the Responses tab. Select the Insights button after the question for which you want to see data insights. Note: Insights will only trigger if statistically significant data is determined for responses to a particular question.

Microsoft Forms protects respondents' identities by giving admins the option not to record user names or emails. In fact, depending on the level of access you set for your form, you may not have the option to record respondents' personal information at all.

How do I stop people seeing my responses on MS forms? ›

Re: How do I keep form responses private? @tiletha if you want to keep the responses private to just you then don't give anyone the "share to collaborate" link.

After submitting responses, respondents will see a link to print or download a PDF of their responses, which includes a thank you message and a list of their responses.

Currently, users could only see the Submit button when they fill the form. If they don't click Submit, their responses will not be saved; and if they click Submit, their responses will be saved and sent to the creator.

Microsoft Forms can help teachers to identify gaps in learning and keep track of students' progress on specific topics.

You can filter Form Responses on the Analytics page for the Form itself. If you do not know how to access the Analytics for a Form, consult this Knowledge Base article before proceeding. Under the 'Details' tab for the Form Analytics, any question you've configured to act as a filter will be displayed.

How to download/save the fillable PDF to your computer: Right click on the form link (Apply Button) and select “Save target as…” or “Save link as…” Filling the form using Adobe Reader: You can either type information directly into each field or cut and paste text from your own word processor.

Microsoft Forms data is stored on servers in the United States, with the exception of data for European-based tenants. The data for European-based tenants is stored on servers in Europe.

How do you show data analysis? ›

Click the File tab, click Options, and then click the Add-Ins category. In the Manage box, select Excel Add-ins and then click Go. If you're using Excel for Mac, in the file menu go to Tools > Excel Add-ins. In the Add-Ins box, check the Analysis ToolPak check box, and then click OK.

Is Microsoft Forms HIPAA compliant? Yes, Microsoft Forms is HIPAA compliant, provided that users have a signed BAA before use, and the platform is used per HIPAA requirements.

Forms, which Microsoft set free for consumers in 2020, isn't going away. But on Teams, the Forms app is being replaced with a new app called "Polls" via Microsoft Forms, with a Teams-branded icon.

In Microsoft Forms, once the response is submitted, it can't be edited. If you are the creator of the Form, you can edit the responses once you export it to Microsoft Excel. This link provides information on how you can view the results in Microsoft Form.

When you create a Google Form, anyone who gets the link is able to submit answers to the questions, but not see the responses or edit the form.

Set your form to collect anonymous responses.

Go to the "More Options" menu. Go to Settings. Select the "Only people in my organization can respond" radio button. De-select "record name" and select "one response per person."

200,000 characters is the maximum allowed for total responses per form. For example, if a form contains five text questions, and the respondent has already reached the 200,000- character limit by the fourth question, they won't be able to provide a response for the fifth question.

Yes. Microsoft Forms authors can toggle their settings to let people outside of their organization to take to their survey or quiz. These responses will be submitted anonymously.

How do I make a Microsoft form accessible to everyone? ›

200,000 characters is the maximum allowed for total responses per form. For example, if a form contains five text questions, and the respondent has already reached the 200,000- character limit by the fourth question, they won't be able to provide a response for the fifth question.

Sharing your Microsoft Form results is as easy as checking them. Head to the form you want to share and click on the Responses tab. Then click the three dots next to Open in Excel to show More options. Then select Share a summary link.

Delete individual responses

Open a form in Google Forms. At the top left under “Responses,” click Individual. to find the response you want to delete. OK.

Can you reset Microsoft Forms? On the Responses Tab, Click the More Options icon and Delete all Responses. 3. If you will click it, it will reset your responses and delete the previous responses.

You can filter Form Responses on the Analytics page for the Form itself. If you do not know how to access the Analytics for a Form, consult this Knowledge Base article before proceeding. Under the 'Details' tab for the Form Analytics, any question you've configured to act as a filter will be displayed.